The Intent to Graduate Form

It is your responsibility to submit an Intent to Graduate by a specified date to be considered for degree conferral. The Intent to Graduate is available online at WebSTAC (paper copies are available in the Office of Student Records or from your Dean's Office). You must complete your Intent at the start of your final semester of study.

The deadline for filing an Intent To Graduate is indicated each semester on the university calendar printed in the Course Listings, or may be obtained by contacting the office of your Dean or the Office of Student Records.

Once you file an Intent, your academic division is notified to consider you as a candidate for degree. They will evaluate your record to determine if you have met degree requirements and notify us of the names of all final degree recipients. The Office of Student Records then posts degrees conferred with dates to records.

If you fail to complete degree requirements, you must refile an Intent for a subsequent degree period.

The Commencement Ceremony

The University invites all students who have been conferred degrees during the academic year (August, December, May) to attend the May Commencement Ceremony.

Diplomas

All diplomas for May degree recipients are delivered to the academic schools for distribution at their recognition ceremonies. All diplomas not claimed at the special ceremonies on the day of commencement are then returned to the Office of Student Records, where diploma distribution will continue for approximately 3 weeks.

May diplomas remaining in our office are mailed return receipt to the address you indicated on your Intent to Graduate. A signature will be required for delivery and the mailing service will make several attempts at delivery before the diploma is returned to us. Call (314) 935-5976 in our office to inquire about your diploma.

Each diploma is an original document. It is signed by the administration of Washington University and contains an embossed seal. It will list your record name and your official degree and the date of conferral.

You can check your name on WebSTAC to see how your diploma will be printed. If your name is incorrect, you must request a name change in the Student Records' office. In addition to completing a change of name request, you will be asked to present proof of legal name (birth certificate, court order, passport), with picture ID.

Only official degree titles will appear on diplomas. Your Dean's office should be able to provide you with information on your correct degree title.

Latin Diploma Translations

Certain Washington University schools confer their degrees in Latin. The Latin equivalent of the Bachelor of Arts degree is the Artium Baccalaurei (A.B.); the Master of Arts is the Artium Magistri (A.M.); the Doctor of Laws is the Juris Doctoris (J.D.); the Doctor of Philosophy is the Philosophia Doctoris (Ph.D.); and, the Doctor of Medicine is the Medicinae Doctoris (M.D.).

English translation for Latin diplomas awarded since 1994

English translation for Latin diplomas awarded before 1994

Replacement Diplomas

Washington University issues one original diploma. If you have lost your original, a replacement diploma may be ordered. The cost to create the new printing plate is $50 and will take approximately 6 to 8 weeks. The document is identified as a replacement.

Orders should include your signed and printed name, your student identification number, and the degree and date of your conferral. Make your check payable to Washington University in U.S. dollars. Include delivery address and a phone number for our contact should questions arise.

Degrees and Transcripts

Degree name and conferral date are listed on your transcript. May degrees are posted as of the official date of conferral. August and December degrees are posted retroactively, once the Board of Trustees has approved the final degree list. Transcripts show August degrees as of the beginning of October and December degrees in early February.

Although August and December degrees are posted after the fact, the transcript will reflect the official conferral date. See the chart on the inside of this brochure for more information.

Before degrees appear on transcripts, students may contact the Office of their Dean to obtain official verification of degree or program completion.

For the latest commencement details

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(314) 935 - 4355