Job Title
:
ADMINISTRATIVE ASSISTANT
Reference Code:
070016
Job Type (FT/PT):
FULL TIME
Department:
MAJOR GIFTS
Minimum Hourly Salary Range
:
$13.90
Midpoint Hourly Salary Range
:
$17.75
Requirements:
HIGHLY MOTIVATED INDIVIDUAL WITH PREVIOUS ADMINISTRATIVE EXPERIENCE REQUIRED. CERTIFICATE OR ASSOCIATE'S DEGREE REQUIRED, BACHELOR'S DEGREE PREFERRED. ADMINISTRATIVE PROFESSIONAL WITH KNOWLEDGE OF UNIVERSITY SYSTEMS AND "CAN DO" CUSTOMER-SERVICE ATTITUDE. TEAM PLAYER WITH COURTEOUS INTERPERSONAL SKILLS AND PROFESSIONAL TELEPHONE SKILLS FOR EFFECTIVE INTERACTIONS AT ALL TIMES, ASSISTING INTERNAL AND EXTERNAL INDIVIDUALS. EXCELLENT VERBAL AND WRITTEN COMMUNICATION SKILLS. MULTI-TASKING, ORGANIZATIONAL AND PRIORITIZATION SKILLS ARE ESSENTIAL. EXCELLENT KEYBOARDING, TYPING AND PROOFREADING SKILLS WITH PRECISE ATTENTION TO DETAIL. PROFICIENCY WITH COMPUTERS AND SOFTWARE PACKAGES INCLUDING MS WORD, FILEMAKER PRO, EXCEL, LOTUS NOTES AND POWERPOINT PREFERRED. ABILITY TO HANDLE COMPETING PRIORITIES WITH LITTLE OR NO SUPERVISION. ABILITY TO ANALYZE & CONDENSE CONFIDENTIAL INFORMATION. WILLINGNESS TO LEARN THE ROLE OF DEVELOPMENT & THE MISSION OF THE UNIVERSITY. ABILITY TO WORK OCCASIONAL OVERTIME, EVENINGS & WEEKENDS AS NEEDED. POSITION IS NON-EXEMPT, HOURLY CONSISTING OF 37.5 HOURS PER WEEK, PAID BIWEEKLY.
Job Description:
THIS POSITION REPORTS TO THE SUPPORT STAFF SUPERVISOR, AND WILL SERVE AS AN ASSISTANT TO THE DIRECTOR OF CAPITAL PROJECTS, THE DIRECTOR OF STEWARDSHIP AND THREE ASSOCIATE DIRECTORS. DUTIES INCLUDE: ASSIST CAPITAL PROJECTS STAFF WITH SPECIAL PROJECTS AND PROSPECT RESEARCH. ASSIST WITH SPECIAL EVENTS. ASSIST WITH SPECIAL CULTIVATION AND STEWARDSHIP ACTIVITIES. OVERSEE SPECIAL MAILINGS AND CREATE MAIL MERGES WITH CUSTOMIZED MAILING LISTS AND PERSONALIZED COVER LETTERS. MAINTAIN AND UPDATE CURRENT CAPITAL PROJECT DATA AND INFORMATION, INCLUDING SPREADSHEET AND DATABASE DATA, AND HARD COPY FILES. ASSIST WITH APPOINTMENT SETTING, ITINERARIES AND FOLLOW-UP, AS NEEDED. PROCESS EXPENSE REIMBURSEMENT REPORTS FOR TRAVEL AND IN-TOWN EXPENSES. MAINTAIN AN INVENTORY LIST OF MAJOR GIFT AND CAPITAL PROJECT MATERIALS. PROVIDE OTHER ADMINISTRATIVE ASSISTANCE AS NEEDED, INCLUDING FILING, TELEPHONE COVERAGE, APPOINTMENTS, CALENDAR COORDINATION, GREETING VISITORS, SORTING AND PRIORITIZING MAIL. CROSS TRAINING WITH OTHER ADMINISTRATIVE STAFF AS NECESSARY. PARTICIPATE IN SUPPORT STAFF TRAINING, STAFF MEETINGS, OTHER ASSISTANCE AS REQUIRED BY THE SUPERVISOR, AND THE STEWARDSHIP AND CAPITAL PROJECTS STAFF.