Job Title
:
ADMINISTRATIVE ASSISTANT
Reference Code:
060287
Job Type (FT/PT):
FULL TIME
Department:
ARTS AND SCIENCES
Minimum Hourly Salary Range
:
$12.34
Midpoint Hourly Salary Range
:
$16.34
Requirements:
THIS POSITION PROVIDES DAY-TO-DAY SUPPORT TO THE EXECUTIVE ASSISTANT TO THE EXECUTIVE VICE CHANCELLOR AND DEAN OF ARTS & SCIENCES. THE POSITION REPORTS TO THE EXECUTIVE ASSISTANT AND IS VIEWED AS A KEY POSITION WITHIN A TEAM OF INDIVIDUALS WORKING TO SUPPORT ARTS & SCIENCES AND WASHINGTON UNIVERSITY'S GOALS AND PRIORITIES. SPECIAL REQUIREMENTS: ABILITY TO LEARN QUICKLY, TO THINK, TO EXERCISE GOOD JUDGMENT; WORK WELL WITH OTHERS, IN A TEAM ENVIRONMENT, UNDER PRESSURE; MANAGE MULTIPLE TASKS SIMULTANEOUSLY; ATTENTION TO DETAIL; ABILITY TO FOLLOW-UP, TO BE CONSISTENT. STRONG ORGANIZATIONAL SKILLS; STRONG VERBAL AND WRITTEN COMMUNICATION SKILLS. LOYAL, TRUSTWORTHY, PROFESSIONAL, PERSONABLE BEHAVIOR; INTELLIGENT; SENSE OF HUMOR. **TECHNOLOGICAL PROFICIENCY IN WORD PROCESSING, SPREADSHEETS, DATABASES, EMAIL AND WEB BROWSING.** MINIMUM EDUCATION: SOME COLLEGE REQUIRED. MINIMUM EXPERIENCE: SOME WORK IN AN OFFICE SETTING.
Job Description:
COORDINATE SCHEDULING, CORRESPONDENCE, AND TRAVEL ARRANGEMENTS FOR THE EXECUTIVE VICE CHANCELLOR AND DEAN OF ARTS & SCIENCES. ANSWER TELEPHONE CALLS TO THE OFFICE, DIRECT CALLERS, FOLLOW UP AS NECESSARY. ASSIST IN PREPARING DOCUMENTS FOR TENURE REVIEWS. PROVIDE SUPPORT, AS DIRECTED, TOFACULTY GROUPS; FOLLOW UP ON AFFIRMATIVE ACTION AND SEARCH PROCEDURES. PROVIDE LOGISTICAL SUPPORT AND PREPARATION FOR MEETINGS OF GROUPS CONVENED BY THE EVC/DEAN. FIS (FINANCIAL INFORMATION SYSTEM) ACCOUNTING/BOOKKEEPING ENTRY. DRAFT CORRESPONDENCE FOR THE DEAN; RESPONDTO MAIL. ASSIST IN SCHEDULING EXTERNAL REVIEW COMMITTEES. ASSIST IN MAILINGS TO VARIOUS GROUPS. GENERAL COPYING AND FILING. OTHER DUTIES AS ASSIGNED BY THE EXECUTIVE ASSISTANT.