Job Title
:
ADMINISTRATIVE ASSISTANT
Reference Code:
070021
Job Type (FT/PT):
FULL TIME
Department:
ENGINEERING
Minimum Hourly Salary Range
:
$15.30
Midpoint Hourly Salary Range
:
$19.50
Requirements:
ASSOCIATE'S DEGREE OR EQUIVALENT EXPERIENCE WITH 5 YEARS OF EXPERIENCE PROVIDING ADMINISTRATIVE AND SECRETARIAL SUPPORT. PREVIOUS EXPERIENCE WORKING WITH FACULTY, STAFF AND ADMINISTRATION IN A UNIVERSITY SETTING, KNOWLEDGE OF WASHINGTON UNIVERSITY SYSTEMS PREFERRED. PROFICIENCY IN WORK WITH PC-BASED PROGRAMS INCLUDING MICROSOFT EXCEL, WORD, ACCESS AND POWERPOINT; ABILITY TO HANDLE SENSITIVE, CONFIDENTIAL INFORMATION; ABILITY TO WORK WITH A WIDE VARIETY OF PEOPLE IN VARYING LEVELS OF RESPONSIBILITY; DETAIL-ORIENTED WITH THE ABILITY TO EXECUTE MULTIPLE TASKS IN AN ORGANIZED MANNER; STRONG WRITTEN AND ORAL COMMUNICATION SKILLS.
Job Description:
POSITION PROVIDES ADMINISTRATIVE SUPPORT TO THE DEAN. GREET VISITORS, RECEIVE AND SCREEN TELEPHONE CALLS FOR THE DEAN. SORTS INCOMING MAIL, PRIORITIZING AND RESPONDING WHERE APPROPRIATE. COORDINATE, ORGANIZE AND MAINTAIN DEAN'S CALENDAR ENSURING EFFICIENT USE OF TIME. ANTICIPATE AND PREPARE MATERIALS NEEDED BY THE DEAN FOR MEETINGS. ENSURE MEETING DETAILS, CONFIRMATIONS AND BACK-UP MATERIALS ARE ACCOUNTED FOR. USE POWERPOINT AND EXCEL TO PRODUCE SLIDES AND CHARTS TO BE USED IN PRESENTATIONS. MANAGE MEETING LOGISTICS; MAY ATTEND MEETINGS IN ORDER TO TAKE MINUTES. COMPOSE AND PREPARE A VARIETY OF MATERIALS, INCLUDING GENERAL CORRESPONDENCE, LETTERS AND CONFIDENTIAL REPORTS WITH RESPONSIBILITY FOR FORMAT, ATTACHMENTS, SPELLING AND GRAMMAR. SCHEDULE AND COORDINATE TRAVEL FOR THE DEAN INCLUDING VISA/PASSPORT AS REQUIRED. COMPLETE TRAVEL REIMBURSEMENT DOCUMENTS AND TRAVEL EXPENSE REPORTS. ESTABLISH AND MAINTAIN CONFIDENTIAL FILES IN DEAN'S OFFICE ENSURING IMMEDIATE AND EFFICIENT RETRIEVAL FOR ALL PERSONNEL AUTHORIZED TO ACCESS DATA.