Job Title
:
SPECIAL ASSISTANT TO THE DEAN
Reference Code:
070022
Job Type (FT/PT):
FULL TIME
Department:
ENGINEERING
Minimum of Monthly Salary Range
:
$2,987
Midpoint of Monthly Salary Range
:
$3,809
Requirements:
BACHELOR'S DEGREE IN BUSINESS, MANAGEMENT OR RELATED FIELD AND TWO YEARS OF WORK AND PROFESSIONAL EXPERIENCE IN AN ENGINEERING ORGANIZATION OR UNIVERSITY REQUIRED. MASTER'S DEGREE AND PROFESSIONAL EXPERIENCE IN UNIVERSITY ENGINEERINGPROGRAM PREFERRED. DEMONSTRATED SUPERIOR WRITING AND EDITING SKILLS ARE REQUIRED. STRONG INTERPERSONAL AND COMMUNICATION (ORAL AND WRITTEN) SKILLS AND DEMONSTRATED ABILITY TO WORK EFFECTIVELY WITH DIVERSE GROUPS, INCLUDING FACULTY, STAFF, STUDENTS, PUBLIC AFFAIRS, NEWS AND ENGINEERING ORGANIZATIONS. ABILITY TO REPRESENT THE ENGINEERING SCHOOL EFFECTIVELY WITH VISITORS, THE PUBLIC AND VARIOUS ORGANIZATIONS. EXPERIENCE IN ORGANIZING AND CONDUCTING SPECIAL EVENTS AND PROGRAMS. DEMONSTRATED ABILITY TO HANDLE MULTIPLE TASKS.
Job Description:
ORGANIZE, PLAN AND COORDINATE INTERDISCIPLINARY SYMPOSIUMS, VISITING LECTURES, COMMUNITY AND PUBLIC PROGRAMMING. WORK WITH DEAN AND ASSOCIATE DEAN AS WELL AS FACULTY COMMITTEES TO PLAN AND COORDINATE PUBLIC EVENTS AND VISITING LECTURES, INCLUDING LOGISTICS, GUEST ITINERARIES, RECEPTIONS AS WELL AS HELP WITH THE DESIGN, PRODUCTION AND MAILING OF INVITATIONS. WORK REGULARLY WITH THE ASSOCIATE DEAN OF EXTERNAL RELATIONS AND HUMAN RESOURCES ON PUBLICATIONS, PRINTED AND ELECTRONIC COMMUNICATIONS TO ADVERTISE AND PROMOTE VARIOUS ACTIVITIES. CONDUCT RESEARCH FOR VARIOUS PROGRAMS, GRANTS AND PROJECTS. HELP DEVELOP THEMATIC CONCEPTS AND FOCI FOR PUBLIC PROGRAMS AND COMMUNITY PROJECTS; WRITES PROPOSALS AND SEEKS FUNDING FOR INSTITUTIONAL INITIATIVES. SERVES AS THE DEAN'S LIAISON WITH OTHER ACADEMIC AND PUBLIC AFFAIRS UNITS. PROVIDE ADMINISTRATIVE SUPPORT TO THE DEAN ON VARIOUS ENGINEERING SCHOOL COMMITTEES INCLUDING THE EXECUTIVE COMMITTEE, STRATEGIC PLANNING, GOVERNANCE COMMITTEES, PROMOTION AND TENURE, PUBLIC PROGRAMMING, CURRICULUM COMMITTEE, FACULTY SEARCHES, FACULTY RECORDS AND OTHERS. ATTEND MEETINGS AND TAKE MINUTES AS NEEDED. ANTICIPATE AND PREPARE MATERIALS NEEDED BY THE DEAN FOR MEETINGS. ENSURES MEETING DETAILS, CONFIRMATIONS AND BACK-UP MATERIALS ARE ACCOUNTED FOR. USE POWERPOINT AND EXCEL TO PRODUCE SLIDES AND CHARTS TO BE USED IN PRESENTATIONS; MANAGES MEETING LOGISTICS. COORDINATE TRAVEL FOR SPECIAL EVENTS FOR DEAN INCLUDING FACULTY RECEPTIONS, LECTURE SERIES AND STUDENT ACTIVITIES.