Job Title
:
MGR OF OPERATIONS
Reference Code:
070011
Job Type (FT/PT):
FULL TIME
Department:
RESEARCH ADMINISTRATION & OTM
Minimum of Monthly Salary Range
:
$3,513
Midpoint of Monthly Salary Range
:
$4,566
Requirements:
BACHELOR'S DEGREE IN ACCOUNTING OR RELATED FIELD WITH AT LEAST 5 YEARS RELEVANT EXPERIENCE. EXCELLENT ORAL AND WRITTEN COMMUNICATION SKILLS. STRONG ORGANIZATIONAL AND PRIORITIZATION SKILLS. ABILITY TO WORK INDEPENDENTLY WITH MINIMAL SUPERVISION. WORKING KNOWLEDGE OF VARIOUS SPREADSHEET, WORD PROCESSING AND FINANCIAL APPLICATION SOFTWARE AND APTITUDE AND DESIRE TO LEARN UNIVERSITY SYSTEMS. ABILITY TO HANDLE SENSITIVE, CONFIDENTIAL INFORMATION INCLUDING EMPLOYEE PERSONNEL INFORMATION, SALARIES AND BUDGETS. ABILITY TO RELATE WELL WITH OTHER STAFF, ADMINISTRATORS, AND OTHER INTERNAL AND EXTERNAL UNIVERSITY CONSTITUENCIES. POSITION HAS A STRONG WORKING RELATIONSHIP WITH CFU ACCOUNTING AND FINANCIAL PLANNING. ABILITY TO PROVIDE ANSWERS/GUIDANCE PERTAINING TO PAYROLL, EMPLOYEE BENEFITS, VACATION/SICK LEAVE, ETC... PREFERRED REQUIREMENTS INCLUDE KNOWLEDGE OF UNIVERSITY ACCOUNTING PROCEDURES, TRAVEL, EMPLOYMENT, ETC., AND FAMILIARITY WITH UNIVERSITY SYSTEMS INCLUDING HRMS AND FIS.
Job Description:
THIS POSITION IS RESPONSIBLE FOR OVERSIGHT AND MANAGEMENT OF ALL BUSINESS AND FINANCIAL FUNCTIONS FOR THE DEPARTMENTS REPORTING TO THE VICE CHANCELLOR FOR RESEARCH (VCR) INCLUDING RESEARCH ADMINISTRATION, RESEARCH COMPLIANCE AND EDUCATION, HUMAN SUBJECT MONITORING, DISCLOSURE REVIEW, AND THE OFFICE OF TECHNOLOGY MANAGEMENT (OTM). THE PRIMARY DUTIES AND RESPONSIBILITIES INCLUDE: -MANAGEMENT OF DEPARTMENTAL BUSINESS (FINANCIAL/HUMAN RESOURCES/PAYROLL) SERVICES: MANAGE THE TIMELY AND ACCURATE PROCESSING OF CHECK REQUESTS, PURCHASE ORDERS, IDO'S, ACCOUNTS RECEIVABLE, ACCOUNTS PAYABLE, AND DEPOSITS. COORDINATE INTERACTIONS WITH EXTERNAL ENTITIES TO VERIFY TERMS AND APPROVE INTERNAL TRANSACTIONS SUCH AS THOSE ACCOMPLISHED USING THE UNIVERSITY FINANCIAL SYSTEM (FIS). EVALUATE THE PROCESS OF WORKFLOW AND IMPLEMENT CHANGES TO STREAMLINE EFFORTS. MONITOR EXPENDITURES AND RECOMMEND PURCHASING SOURCES. SUPERVISE ACTIVITIES SUCH AS THE TRACKING OF EMPLOYEE TIME OFF, VACATION/SICK ACCRUALS AND BALANCES, AND BILLING COLLECTION ACTIVITY. MANAGE BI-WEEKLY AND MONTHLY PAYROLL FUNCTIONS FOR DEPARTMENTS. PROCESS PAYROLL AUTHORIZATIONS, REPORTS AND NOTICES PERTAINING TO PERSONNEL/PAYROLL ACTIVITY. ENTER ANY ADJUSTMENTS/CHANGES/CORRECTIONS INTO HRMS TO INCLUDE ANNUAL INCREASES, PERSONNEL INFORMATION, NEW HIRES, AND TERMINATIONS. IMPLEMENT PAYROLL COST TRANSFERS. OBTAIN IDENTIFICATION, W-4, I-9 AND FACULTY/STAFF FORMS FOR NEW HIRES AND FORWARD TO PAYROLL/HR ACCORDINGLY. COORDINATE WITH HR TO COMPLETE EMPLOYEE DEPARTURE ACTION PLAN. MAINTAIN ORIGINAL VACATION AND SICK LEAVEAS REQUIRED. YEARLY COMPILE AND UPDATE PERSONNEL INFORMATION AND UNIVERSITY VACATION ACCURUALS IN HRMS. ATTEND AND PARTICIPATE IN STAFF AND PAYROLL USER'S GROUP MEETINGS. UPDATE ON-LINE PHONE LISTING. ENSURE COMPLIANCE WITH SCHOOL, UNIVERSITY, AGENCY & FEDERAL GUIDELINES. OVERSEE MAINTENANCE OF ASSET RECORDS. ASSIST/DIRECT EMPLOYEES ON MATTERS OF POLICY, PROCEDURE, ROUTINE ACTIVITY, PROBLEM SOLVING, ETC... -BUDGET PREPARATION AND OVERSIGHT: WORK CLOSELY WITH VCR, DIRECTOR OF OTM, AND OTHER DIRECTORS UNDER THE VCR IN PREPARATION OF ANNUAL BUDGETS FOR THE VARIOUS DEPARTMENTS. TRACK ALL BUDGET EXPENDITURES AND FORECAST FUTURE NEEDS. -OVERSIGHT: OVERSIGHT AND FINANCIAL MANAGEMENT OF OTM. OVERSEE ACCOUNTS RECEIVABLE FROM ROYALTY REVENUE AND ACCOUNTS PAYABLE TO PATENT LAW FIRMS. DETERMINE APPROPRIATE INTERNAL COSTS TO DEDUCT FROM GROSS ROYALTY REVENUE PRIOR TO DISTRIBUTIONTO DEPARTMENTS, DEANS, AND FACULTY. MONITOR ALL REVENUES, EXPENDITURES, AND RECOVERIES AND PROJECT THESE FOR FULL YEAR ON A REGULAR BASIS. PERIODICALLY PUBLISH ANNUAL PROJECTIONS VERSES BUDGET FOR VCR, OFFICE OF THE GENERAL COUNSEL AND THE VICE CHANCELLOR FOR FINANCE. -SUPERVISION ANDMANAGEMENT: SUPERVISION OF FINANCE ADMINISTRATOR IN OTM. -MISCELLANEOUS:MANAGE/COORDINATE/ASSIST WITH SPECIAL PROJECTS AS NEEDED.