Job Title
:
ADMINISTRATIVE ASSISTANT
Reference Code:
070012
Job Type (FT/PT):
FULL TIME
Department:
INTERNATIONAL OFFICE
Minimum Hourly Salary Range
:
$13.90
Midpoint Hourly Salary Range
:
$17.75
Requirements:
ASSOCIATE'S DEGREE REQUIRED; BACHELOR'S DEGREE PREFERRED. STRONG BACKGROUND IN ACCOUNTING NECESSARY. PREFER EXPERIENCE WITH HRMS AND FIS. KNOWLEDGE OF DATABASES; EXCELLENT ORGANIZATION SKILLS REQUIRED. ABILITY TO BE DIPLOMATIC, MAINTAIN A CALM PRESENCE IN THE FACE OF DIFFICULT SITUATIONS, AND TO MAINTAIN CONFIDENTIALITY ARE CRITICAL.
Job Description:
RESPONSIBLE FOR THE FINANCIAL AND PERSONNEL FUNCTIONS OF THE OFFICE, PROVIDES ADMINISTRATIVE SUPPORT FOR THE DIRECTOR OF THE OFFICE AND THE DIRECTOR OF ENGLISH LANGUAGE PROGRAMS, AND SERVES AS A LIAISON WITH OUTSIDE AGENCIES AND UNIVERSITY DEPARTMENTS. SPECIFIC DUTIES INCLUDE: RESPONSIBILITY FOR FINANCIAL FUNCTIONS OF THE OFFICE FOR INTERNATIONAL STUDENTS AND SCHOLARS, INCLUDING ACCOUNTING, BUDGETING, PAYROLL, BILL PAYING AND BOOKKEEPING. SETS UP REGULAR STAFF MEETINGS FOR THE OFFICE, MAKES TRAVEL ARRANGEMENTS FOR STAFF, RESPONDS TO PHONE CALLS FOR THE DIRECTOR, MANAGES SCHEDULE AND WORKFLOW FOR THE DIRECTOR, MANAGES FINANCIAL FILES AND PERSONNEL RECORDS, AS WELL AS RECORDS OF ASSETS AND INVENTORY. PROVIDES ADMINISTRATIVE SUPPORT FOR ENGLISH LANGUAGE PROGRAMS, INCLUDING RESPONDING TO INQUIRIES, UPDATING WUCRSL, ASSISTING NEW ARRIVALS IN REGISTERING FOR THE PROGRAM, UPDATING DATABASES, COORDINATING EVENTS AND MAINTAIN LIBRARY. PREPARES MINUTES OF MEETINGS, AND SETS UP MEETINGS. SERVES AS LIAISON TO OTHER WU DEPARTMENTS. ORDERS EQUIPMENT AND SUPPLIES; PREPARES REPORTS. SERVES AS BACKUP TO OTHER SUPPORT POSITIONS IN THE OFFICE; ASSISTS IIN EVENTS ORGANIZED AND SPONSORED BY THE INTERNATIONAL OFFICE. OTHER DUTIES AS ASSIGNED BY THE DIRECTOR.